Admin Assistant

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As a part of Ecommerce Engineering team, we exist for wow customer experiences, world class
service excellence and hyper growing revenue. To achieve this, we build scalable & extensible
architecture to support fast business growth & expansion, we create high performance & resilient
backend system to handle increasing customer requests and we setup stable & fault-tolerant
mechanisms to guarantee the customer experience. Creating disruptive products & resilient
platforms for customers with world-class talents and cutting-edge technology is our vision and our
commitment to the company.
As our administrative assistant, you will be responsible for operational reporting and insights to make
our consumer experience world-class. The ideal candidate will be a fast learner with experience
working with little to no guidance using sound judgement in a fast paced, goal-oriented, and ever-
changing work environment. They will also have strong prioritization abilities to complete a high
volume of complex tasks autonomously, and a history of establishing mechanisms to simplify or
streamline processes and establish structure. The ideal candidate will be a detail-oriented planner
with the demonstrated ability to communicate and respond effectively and efficiently while
maintaining flexibility, a sense of humor, and most importantly grace under pressure.
[Key Responsibilities]
- Provide administrative support for executives
- Organizing, executing with office management and team initiatives
- Assist in coordination of travel arrangements and expense reporting but not limited to booking
flights, hotel and local transportation, providing agendas and itineraries, and arranging passport/visa
requirements if necessary
- Support key team projects, event planning as a project coordinator. Support with expanded meeting
logistics if necessary
- Coordination with EAs to schedule and manage multi-location meetings if necessary
[Basic Qualifications]
- One who has 2+ Years of Administration experience in a fast-paced environment
- One who has a BS/BA degree from an accredited college
- Advanced use of Microsoft 365 (Outlook, Excel, Word, PowerPoint, OneNote)
- Both Mandarin and English speaking are required
[Preferred Qualifications]
- Detail-oriented and ability to complete work assignments with a high degree of quality
- Strong communication skills, fluent in oral and written in English
- Demonstrated ability to organize, multi-task, assist multiple team members at the same time and
problem solve issues while managing competing priorities and commitments to deadlines
- Ability to quickly learn organizational structure and the objectives of the team
- Proven track record demonstrating ability to work effectively with minimal supervision
- High levels of integrity and discretion
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Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...